Teleconferencing And Its Importance

Teleconferencing And Its Importance In Conducting Global Business Operations:

Teleconferencing is a term used to refer to communication among three or more persons, located not necessarily in the same place, using an electronic medium. The participants can be geographically located in different parts of the world; however, using this new method of communication they can easily discuss matters. Thus, the basic purpose of conferencing through this new and advanced electronic medium is to bring people located at far off places in one virtual location.

There are three widely popular kinds of conferencing devices, which includes audio conferencing, also called as voice conferencing, which is carried out using a phone. The other conferencing types consist of video conferencing and conferencing through computer terminals. People who have their relatives located at far off places by availing voice and video conferencing services find it easy to connect with their family members located in different parts of the world. Similarly, organizations that have their business partners or branches located in different parts of the country or world maximize the use of conferencing services.

 Teleconferencing services have made business operations over long distances very easy, as business executives no longer have to travel to different locations to attend meetings or discuss issues with clients. One can discuss the business matters with the clients through audio or video conferencing and can seal the deal without physically moving to different parts of the world.

Among a large number of advantages of conferencing services, the first that comes in the list is the cut in the communication and travel cost. The statistics show that the video and phone conferencing reduces business travel expenses by up to 30 per cent annually. That, depending on organization's size and presence globally, can account to billions of dollars. One other benefit of audio and video conferencing is that people who are physically handicapped and unable to attend meetings personally can attend important meetings, discussions, seminars etc. through these conferencing services.

                                 

As teleconferencing is of great advantage to business organizations, its popularity is increasing day by day, as a large number of small to large firms are availing conferencing services. Tapping to the huge demand for audio and video conferencing services, a large number of service providers in this area have come up, which are providing high-end

sharing tools that facilitates in sharing important documents. The transfer of documents are done through highly secured interface in encrypted form. Thus, the risk of any third party accessing the document is also minimized. Using these tools, one can also easily access the desktop of other participants even if they are not connected through LAN.

Conferencing Through the Internet

Internet conferencing allows people in a variety of locations to communicate with one another through the Internet, real-time. This can be in the form of text Instant Messages in the same chat room, voice conferencing or video conferencing. Large companies have held phone conferences for years and paid an arm and a leg for them. These days everyone is saving money through Internet phone conferencing instead.

Internet conferencing at a low price

For businesses and individuals, provides a cheap alternative to traditional teleconferencing through the phone line. If all members of an Internet phone conference are on the same system or using the same conference call provider, crystal clear Internet conferences can take place with absolutely no cost and without hassle.

Save time and money with Internet Conferencing

Conferencing, in general, saves a lot of time and resources. This is because information only needs to be dispersed one time, instead of in a relay of email messages or phone calls. Conferencing saves times and it saves money so it really is a practical option when you are considering ways to communicate with a large number of people in your organization at one time.

                                 

Internet phone conferencing equipment

If you are considering using VoIP to conduct conference calls, you must ensure that all participants have all of the correct equipment to make the call go smoothly. It makes sense to send out a checklist of some sort to remind people and to show them how to prepare for the conference call. This will eliminate communication problems and information being lost by certain parties during conversations where important issues will be discussed.

Prepare for Internet phone conferences

If you have taken on the task of promoting technology in your company and warming people up to the idea of using the latest technology on an every day basis then you must work hard to present things well. In all honesty, the only way that clients and executives will be sold on using audio conference call is if calls run smoothly and equipment functions correctly. You can completely avoid and eliminate unnecessary problems by ensuring that anyone that will be involved in your conference calls has all of the necessary equipment. You do not want people entering the conference call, saying "testing, testing, 123"; very unprofessional!

Instant Messenger Conferencing

All of the major VoIP companies offer some type of conferencing options. In addition to this, Instant Messenger systems also offer conferencing. It is a good idea to ensure that everyone that you want to talk with is using a broadband Internet connection so that the flow of the conference call is not interrupted by a bad connection. All participants must be able to hear what is being said clearly and also heard by all parties. If you decide to use an Instant Messenger conference service be sure to use the voice option so as to make the conference smooth and easy. Almost every major Instant Messenger company offers a voice to voice option.

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